A Planned Job Package (PJP) is a physical file-folder containing estimates and instructions—typically in the form of pdf, docx, photos and checklists— necessary for workers to safely, reliably and efficiently execute a Work Order task during a STO (Shutdown, Turnaround, Outage) event in the manufacturing industry.
- Does your PJP contents support the three main Key Performance Indicator Targets on your STO (Safety, Quality, and Wrench-time)?
- Is there a consistent method of tracking the creation and development of each PJP?
- Is there a review and approval process in place so each Stakeholder can review, contribute, approve; e.g., Inspection can add which type of inspection, where to prep, how to prep, expected ‘Found Work’ (cracking, etc.)?
- Is there a filing system setup for the control of all documents, c/w a sign-out sheet to ensure PJP’s are not misplaced?
“It is not simply tools and materials that are important to the worker; documentation, information and instructions are necessary to enhance safety, quality and efficiency. Give the workers everything they need to complete the job without having to search, guess or risk their lives to execute it…”
Each PJP should be created as a file-folder, with dividers for each section. A cover-sheet must be attached to the front of the file-folder and checked (for applicable content). I use an automated label generator from our Worklist/Work Package Management Tool, and apply it to this sheet, as well . For more information on the Worklist/Work Package Management Tool please contact me at: firstname.lastname@example.org
Who Owns the PJP?
The Planning Team is accountable for the development and control of each PJP, even though each Stakeholder, Field Supervisor, Foreman or Worker is responsible for its quality and use. Typically a Field Planner (STO Navigator Field Planner) will plan, estimate and assemble each PJP during the Work Package Planning Phase, while supervising the execution of each PJP during the Execution Phase of the STO project. This is a Best-Practice; no one knows more about the PJP contents, location, risk or requirements than the person who assembled it.
During the Execution Phase of the STO project, if you’re using Primavera for scheduling, you can print the contents of a PJP as they are assigned to the WP’s & Docs section of the program. This is another Best-Practice.